14 Jan WE’RE HIRING! Administration Assistant.

Posted at 00:10h in News by

About the Business

Len Pro Building is an award winning, family run business providing high quality building services in the Pokolbin and surrounding areas.

Lance Lennard, our Managing Director and Senior Builder has been in the building industry for over 20 years and has developed a reputation based on trust and quality of work. Len Pro Building was born from a desire to create projects of originality, innovation and distinction. The houses we create are bespoke, luxury family homes.

About the Role

We are seeking a highly capable and motivated Administration Assistant to join our small office team. This role supports the day-to-day functioning of the business and covers a wide range of responsibilities, depending on the needs of the Managing Director. Duties span across:

  • Personal Assistant support
  • Administration
  • Council applications
  • Occasional marketing tasks

This is a dynamic role suited to someone who enjoys variety, responsibility and working within a small, fast-paced environment.

About You – The Successful Candidate

You will be someone who is proactive, organised and eager to learn within a close-knit, family-run business. Ideally, you have previous administration experience in the construction industry, exceptional attention to detail, and the ability to multitask confidently.

 

JOB DESCRIPTION

Personal Assistant Duties

  • Act as the primary support person for the Director/Senior Builder
    • Monitor the Director’s email inbox and respond when required
    • Prepare communications on behalf of the Director
    • Organise client meetings, appointments and site visits
    • Assist with daily ad hoc tasks as needed

Administration Duties

  • Answer phone calls and return all voicemail messages
    • Respond to enquiries via phone and email
    • Manage client enquiries and conduct preliminary research prior to handing over to the Director
    • Provide administrative support with sound judgement, confidentiality and attention to detail
    • Ability to manage and give priority to changing workflow and demands
    • Maintain a tidy, organised and well-supplied office
    • Collect and distribute mail
    • Print and prepare job plans and drawings
    • Request and follow up supplier quotes and orders
    • Liaise with subcontractors, suppliers and clients
    • Submit council and home warranty insurance applications
    • Prepare contract and tender documentation
    • Utilise and update Buildertrend project management program
    • Maintain an awareness of project workload and job scheduling
    • Purchase or collect job-related supplies
    • Conduct product and supplier research
    • Organise project handover days and client welcome/handover gifts

Marketing Duties

  • Create and update printed marketing materials, including information packs
    • Oversee website content updates
    • Coordinate photoshoots with clients and photographer
    • Liaise with print media for feature articles and advertisements
    • Update Google Business Profile

 

Please address the following selection criteria in your application:

Essential

  1. Previous experience in an office or administration role
  2. Strong interpersonal skills and a commitment to exceptional customer service
  3. Ability to follow existing processes while also using initiative to suggest improvements
  4. Knowledge of council applications and home warranty insurance processes
  5. Strong written and verbal communication skills
  6. Ability to self-motivate and work independently
  7. Excellent computer skills, including experience with or understanding of MS Office, Google Docs and Dropbox
  8. Strong time-management and prioritisation skills
  9. An interest in home design, interiors or styling
  10. Current driver’s licence

 

Desirable

  1. Experience using Buildertrend or similar construction software
  2. Bookkeeping / Xero experience
  3. Knowledge in social media and marketing

 

Benefits

  • Flexible working environment and hours
    • Onsite parking

 

Employment Details

  • Minimum 14 hours per week
    • Hours may be spread over 2-3 days
    • Preferably available on Wednesdays
    • Office located in Pokolbin, NSW

 

How to Apply

Please complete all three steps to be considered for the role:

  1. Email your Resume and Cover Letter to: kaylee@lenprobuilding.com.au
  2. Upload the same documents to the Dropbox folder: https://www.dropbox.com/request/Jbvo9tf8XRAn8reN78XM
  3. Call our office on a Tuesday and leave a voicemail introducing yourself: (02) 4991 2459

 

Commencement

-1 day/ week handover and training to commence in February 2026
-14 hours/ week to commence in April 2026